Registrations

As you are currently registered as Club Secretary, you do not need to register again for this season. Players (all ages) and volunteers who have already registered for this season also DO NOT need to register again.

Please ensure that you communicate this with your already registered club volunteers and players.

Any new players that are eligible for your club MUST register through the new system. As a Club Secretary, you will be able to approve these players within the new system.

For any new volunteers that wish to join your club in the new year, please also direct them to the new system where information on how to register and also get a DBS check (if relevant) will be made available.

Transfers & Permits

Senior transfers will be managed by our Rugby Operations team up until the transfer deadline date (31st January 2025). How to transfer players throughout January will be communicated to you by our Rugby Operations team.

Permits will also be managed by the Rugby Operations team until the end of the 2024/2025 season, and this process will also be communicated to you by the Rugby Operations team.

Junior transfers will continue to be managed via the existing paper process for the remainder of the 2024/2025 season. Digital junior transfers will be available in time for the 2025/2026 season.

What this means for Players

All players who have registered as a player between 1st June 2024 and 27th December 2024, DO NOT have to register again once the new system is launched. Their registration will continue to be valid until the end of the season.

Any players who need to register for 24/25 season after 27th December will need to do so on the new system. They will not be eligible to play unless they have registered.

What this means for Coaches, Referees, Team Managers, First Aiders, Club Operations Managers

Registration

All Coaches, Referees, Team Managers, First Aiders, and Club Operation Managers who have registered with your club between 1st June 2024 and 27th December 2024, DO NOT have to register again once the new system is launched. Their registration will continue to be valid until the end of the season.

For new volunteers joining your club, for a short period, the ability for volunteers to register will be unavailable through our online system. During this time, all volunteers who wish to register should wait until the volunteer registration is available to them. We will make all Secretaries aware when this is available. HOWEVER, any individual who requires a DBS for their role MUST be directed to contact your Club Safeguarding Officer.

Teamsheets

There will be no change to the way clubs submit team sheets for their fixtures.

What this means for Club Safeguarding Officers and volunteers who require a DBS

All CSOs who have registered between 1st June 2024 and 27th December 2024, DO NOT have to register again once the new system is launched. Their registration will continue to be valid until the end of the season.

For anyone wishing to register as your club CSO after 27th December 2024, please contact the WRU Safeguarding team (safeguarding@wru.wales).

Support & communication

We will provide you with a supplementary help document to answer all your questions and send out further information regarding the changes in the coming weeks. Please refer to these in the first instance if you are having any issues.

In addition, please contact digitalanddata@wru.waleswith any technical queries you have.